(07/16/2024)
St. Luke the Evangelist Parish
Palm Harbor
The Parish Business Manager is an administrator supporting the Pastor’s administrative responsibilities to the parish. The Parish Business Manager is a steward of the financial, physical, and human resources of the parish and has fiduciary responsibility for these areas according to Diocesan policies. In collaboration with the Pastoral Council, the Parish Finance Council, and other parish committees/organizations, the Parish Business Manager ensures parish business practices align with the Mission, Vision, and Values of the parish.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES: (The essential functions/major responsibilities listed are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position.  Duties and responsibilities are also subject to change by the employer as the needs of the employer and requirements of the job change.) 

Parish Administration and Financial Resources

  • The Parish Business Manager serves as an administrator and advisor to the Pastor on business and administrative matters that affect the parish. Sound financial management of the parish’s financial resources is a critical component of this position.
  • Responsible for purchasing all goods and services necessary for parish operations.
  • Responsible for all parish financial and personnel recordkeeping and providing information and reports required by Diocesan offices.
  • Collaborate with the pastor in reviewing monthly activities related to income and expenses of the church.
  • Develop long term plan for the parish by collaborating with the pastor and parish committee. Serve on the pastoral council, finance council and as necessary on other boards or committees of the parish or diocese as deemed necessary by the pastor.
  • Input and maintain accounts payable including: examination of document accuracy and completeness, amounts due and terms are honored and enter transactions into account system.
  • Adhere to records retention policy and process documents for destruction.
  • Prepare monthly account reconciliations
  • Prepare bank deposits, deposit money in the bank and deposit log.
  • Supervise input donations into the accounting system and donor database.
  • Reconcile bank statements monthly, prepare and enter adjustments.
  • Enter Credit and ACH transactions into the accounting system.
  • Prepare 1099’s.
  • Reconcile General Ledger accounts.

Parish Physical Resources   

  • The Parish Business Manager ensures parish grounds, facilities and property are maintained in good working order and provide a safe, attractive, and inviting environment for parishioners and visitors.
  • Oversee facility maintenance and planning to include capital repairs and/or replacements and preventative maintenance programs.
  • Responsible for policies pertaining to the use of the church and parish properties.
  • Reviews vendor contracts to ensure fiscal responsibility for the parish.

Parish Human Resources

  • The Parish Business Manager practices Servant Leadership and serves as the Pastor’s “chief of staff” for all church employees who hold exempt and non-exempt positions, as well as contractors who may be required to perform work for the parish. The Parish Business Manager is responsible for ensuring appropriate human resources are available to support the Pastor’s responsibilities in meeting the needs of the parish community.
  • Responsible for the supervision of all staff members to include employees and contractors. Create a positive, healthy, and Christ-centric culture where employees are equipped to do their job and feel appreciated and supported.
  • Facilitate sound employee relations through salary and benefits administration, and employment policy development and communication. Coordinate performance evaluations and disciplinary processes.
  • Maintain all parish employee personnel files.
  • Assure employment policies and practices are conducted in accordance with the Diocese policies and all local, state, and federal employment laws.
  • Responsible for the recruitment of all parish employees. When needed, look to the Pastoral Center’s Human Resources Department to support the process to include the development or review of job descriptions, posting positions on the DOSP website and interview and selection process.

COLLABORATIVE RELATIONSHIPS

The Parish Business Manager is directly accountable to and evaluated by the Pastor. The Parish Business Manager is accountable to the Pastor for time and attendance. Other collaborative relationships involve the following offices:

  • Diocesan Finance Ministry- Parish and Accounting
  • Human Resource Ministry

ADDITIONAL DUTIES

  • And other duties as specified by the Pastor.

QUALITIES AND SKILLS AND EXPERIENCE

  • Must be a practicing Catholic
  • BA/BS preferred.
  • 3+ years’ experience progressively responsible business and supervisory experience.
  • Knowledge of accounting principles and practice
  • Proficient with Microsoft Word, Excel, and ability to use financial programs such as QuickBooks.
  • Must show a demonstrated ability to set priorities and to organize work effectively, including maintaining effective record-keeping systems.
  • Strong communication skills, including oral presentation and business writing. An ability to compose correspondence and reports.
  • Must have the ability to manage while prioritizing workflow and maintaining flexibility.
  • Strict confidentiality must be adhered to.
  • Candidate must successfully pass a Level II FBI Background Screening and complete Safe Environment Training before employment.

JOB TYPE: Full-Time

Expected Hours: 40 per week

Benefits: 401(K), Dental Insurance, Health Insurance, Paid time off, Vision Insurance

Schedule: Monday – Friday

Must be able to Commute to Palm Harbor

If interested email resume to Fr. Rich Rosin, Pastor: fatherrich@stlukealderman.org